HR - Project Coordinator

Company: ALXICORN

Location: Fully Remote

Job Type: Full-time

Company Size: Small Team / Start-Up Environment

About ALXICORN

ALXICORN is a UK-based technology company operating within the realm of Blockchain, FinTech, RegTech, and Data Automation. We build innovative, high-performance financial systems that challenge traditional trading infrastructure in-order to help shape the future of centralised and decentralised finance.

Role Overview

We are looking for an organised and proactive HR & Project Coordinator to support recruitment activities and coordinate ongoing projects across the organisation.

The role is responsible for managing the recruitment process, coordinating project activities, maintaining employee records and documentation, and providing regular updates on project and team progress.

What Are We Looking For:

• The ability to manage and coordinate technical recruitment activities in a structured and efficient manner.
• A collaborative approach, with the ability to coordinate with team members and monitor the progress of ongoing projects. 
• Confidence in using and exploring a wide range of digital tools and software.
• A genuine interest in working within a technology-driven environment.

The ideal candidate should be organized, proactive, and capable of handling multiple responsibilities while maintaining confidentiality, professionalism, and accountability in a fast paced work environment. 

Key Responsibilities

• Conduct CV screening and assess candidates against role requirements.
• Follow the organisation's predefined interview process, including preliminary assessment via call, email, and Google Form.
• Draft job descriptions for open or upcoming roles.
• Organize candidate information collected during screening into a centralized spreadsheet, keeping records consistently up to date.
• Prepare offer letters, contracts, and NDAs for new employees.
• Issue NOCs, job experience certificates, and salary statements for employees upon request.
• Support employees with any concerns or miscommunications that arise.
• Prepare the salary sheet for employees.
• Conduct a daily standup meeting to gather updates on previous tasks and assign new daily tasks.
• Maintain communication with stakeholders regarding announcements and updates.
• Provide day to day work related updates to stakeholders.
• Oversee employee performance through performance-tracking software.
• Prepare performance evaluation reports for each employee on a regular basis (weekly, monthly).
• Identify employee strengths and weaknesses, and provide guidance or organise training to address any areas of improvement.
• Confirm that company rules and regulations are being followed by all employees.
• Monitor every team member daily to confirm they are following the organization's rules and policies.
• Manage ongoing company projects and report project status to stakeholders, including progress, hours spent, and current updates.
• Apply strong project management skills to track and coordinate multiple ongoing initiatives.
• Maintain communication and coordinate operations with recruitment agencies across the full end-to-end hiring process.

Skills & Qualifications

• Bachelor's degree (BSc or equivalent) in any relevant discipline.
• 1–3 year’s experience in HR, Administrative, or Project Management roles.
• Strong technical capability in using standard software and productivity tools across various business functions.
• Well-versed in Google Workspace, including Google Docs and Google Sheets (advanced formulas, data organization, data visualization and reporting).
• Solid working knowledge of project management tools and platforms, with the ability to apply PM principles to track tasks, timelines, and deliverables.
• Strong organizational, analytical, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Ability to manage confidential employee and company information with discretion.

Required Skills

• Recruitment & Talent Screening
• Interview Coordination & Candidate Assessment
• HR Documentation (Offer Letters, Contracts, NDAs, Certificates,etc)
• Payroll & Salary Sheet Preparation
• Performance Monitoring & Reporting
• Project Management & Progress Tracking
• Google Workspace (Docs, Sheets)
• Project Management Software/Tools
• Stakeholder & Cross-team Communication

Why Join ALXICORN?

• Opportunity to contribute to cutting-edge projects in blockchain and peer-to-peer technologies
• Be part of a structured and professional environment 
• Real impact and visible contribution 
• Opportunity to learn and grow with the company 

Work Schedule

• Hours: 10:00 AM – 7:00 PM BST (4:00 AM – 1:00 PM UTC)
• Weekends: Saturday & Sunday off