Executive - HR & Admin

Responsibilities & Context

• Maintain day-to-day accounting transactions, Audit,vouchers, bills, receipts, and supporting documents.
• Prepare and maintain cash book, ledger, journal entries, and financial records.
• Perform regular Bank Reconciliation and resolve discrepancies.
• Prepare salary sheets, payment statements, expense reports, and periodic financial reports.
• Maintain proper documentation of payments, purchases, expenses, and other financial transactions.
• Assist management in preparing monthly and periodic accounts-related reports.
• Ensure proper filing and preservation of financial documents.
• Maintain and regularly update employee records and personnel files.
• Manage attendance, leave, late attendance, absenteeism, and employee-related records.
• Prepare monthly attendance summaries and coordinate payroll and salary processing.
• Assist with employee joining, onboarding, documentation, confirmation, transfer, and separation processes.
• Maintain HR-related documents, notices, letters, policies, and administrative records.
• Support recruitment activities and coordinate interview and joining formalities when required.
• Ensure employee information and HR documents are maintained accurately and confidentially.
• Maintain and regularly update the organization’s Asset Register and Inventory Records.
• Record and monitor fixed assets, office equipment, furniture, IT equipment, and other organizational assets.
• Track asset allocation, transfer, return, repair, maintenance, and disposal.
• Support routine office and departmental administrative activities.
• Coordinate with Accounts, HR, Procurement, Operations, and other departments when required.
• Ensure organizational policies and procedures related to Accounts, HR, Assets, and Administration are properly followed.
• Assist in the preparation of annual budgets and financial forecasts.
• Monitor accounts receivable and accounts payable and follow up on outstanding balances.
• Verify invoices, purchase orders, bills, and payment requests before processing.
• Assist in preparing tax-related documents and statutory compliance reports.
• Maintain proper records for VAT, Tax, and other regulatory requirements.
• Assist external and internal auditors by providing required documents, schedules, and explanations.
• Conduct periodic checks of accounting records to identify errors, irregularities, and control weaknesses.
• Assist in maintaining and monitoring internal financial controls.
• Prepare audit working papers, schedules, and supporting statements as required.
• Monitor departmental expenditures against approved budgets.
• Assist in month-end and year-end closing activities.
• Maintain confidentiality of financial, employee, and organizational information.
• Assist in preparing management presentations, MIS reports, and analytical reports.
• Coordinate with banks and financial institutions regarding routine banking activities.
• Handle petty cash management and periodic cash verification.
• Assist in procurement-related documentation and verification of purchase records.

Education

• Bachelor of Business Administration (BBA) in Accounting, Finance, Management, HR, or a relevant discipline

Experience

• 3 to 5 years
• The applicants should have experience in the following business area(s): Hospital

Additional Requirements

• Minimum 3–5 years of relevant professional experience.
• Must have hands-on practical experience in Accounts, HR, and Asset/Inventory Management.
• Experience in Hospital, Healthcare, Corporate, Educational, or Institutional organizations will be given preference.
• Strong practical knowledge of MS Excel, including formulas, data management, and reporting.
• Practical knowledge of Accounting Software and/or ERP (Enterprise Resource Planning) systems.
• Must understand Payroll, Attendance, Leave, and Employee Record Management.
• Must have practical knowledge of Asset Register, Inventory, Stock, and Fixed Asset Management.
• Must be able to prepare Bank Reconciliation, Vouchers, Ledgers, Salary Sheets, and Financial Reports.
• Good documentation, reporting, communication, and coordination skills.
• Ability to maintain confidentiality of financial and employee information.
• Ability to work independently, manage multiple responsibilities, and meet deadlines.
• Should be responsible, organized, proactive, and capable of coordinating effectively with different departments.

Skills & Area of Expertise

• Accounts and audit
• Accounts and Finance
• Administration
• Asset management
• ERP Software
• HRM
• Human Resource Management
• Management

Compensation and Benefits

• Salary review: Yearly
• Festival bonus: 2 bonus
• T/A
• Mobile bill
• Evening Snack
• Friendly Environment