Executive Assistant to the Managing Director

Position Overview

MLG Cargo Limited is looking for a highly organized, proactive, discreet, and capable Executive Assistant to the Managing Director to provide comprehensive executive, administrative, and business coordination support.

This is more than a traditional administrative role. The successful candidate will serve as a trusted executive support partner to the Managing Director, helping manage priorities, meetings, correspondence, information flow, follow-ups, travel, and day-to-day coordination across the organization.

The ideal candidate will be commercially aware, exceptionally organized, articulate, technologically proficient, and comfortable handling sensitive and confidential information with the highest level of professionalism.

Key Responsibilities

1. Executive Support

● Manage the MD’s calendar, appointments, meetings, and daily schedule.

● Prioritize meetings and commitments based on business importance and urgency.

● Prepare daily and weekly schedules and ensure timely execution of priorities.

● Coordinate internal and external meetings on behalf of the MD.

● Prepare meeting agendas, briefing notes, presentations, and supporting documents.

● Attend meetings when required and prepare accurate Minutes of Meeting (MoM) and action trackers.

● Monitor commitments and follow up with relevant stakeholders to ensure timely completion.

● Act as a key communication bridge between the MD and internal and external stakeholders. 

2. Communication & Correspondence

● Manage incoming and outgoing emails, letters, and official correspondence.

● Draft, proofread, and format professional business correspondence on behalf of the MD, when required.

● Track and follow up on important emails, requests, proposals, and commitments.

● Coordinate communications with clients, business partners, overseas agents, vendors, government authorities, and other stakeholders.

● Ensure matters requiring the MD’s attention are escalated promptly and appropriately. 

3. Business Coordination

● Coordinate with department heads and senior management on matters assigned by the MD.

● Track strategic initiatives, assignments, deadlines, and outstanding actions.

● Maintain executive-level trackers, dashboards, and follow-up reports where required.

● Assist in preparing management reports, presentations, business updates, and basic analysis.

● Conduct basic business research and compile information required for decision-making.

● Support the MD in business development activities and external engagements.

● Assist in preparing for client meetings, partner meetings, management meetings, and corporate events.

4. Travel & Logistics

● Coordinate domestic and international business travel arrangements.

● Manage flight bookings, hotels, transportation, visas, itineraries, and meeting schedules.

● Prepare comprehensive travel itineraries and supporting documentation.

● Coordinate travel-related meetings and appointments.

● Handle last-minute changes and travel-related issues efficiently. 

5. Confidentiality & Information Management

● Handle confidential business, financial, commercial, employee, and personal information with absolute discretion.

● Maintain organized digital and physical records.

● Ensure sensitive documents and communications are appropriately secured.

● Maintain an effective filing and document-management system.

● Exercise sound judgment regarding information that should be shared, escalated, or kept confidential.

6. Office of the Managing Director

● Maintain an organized and efficient workflow within the Office of the MD.

● Coordinate requests directed to the MD and ensure appropriate routing and follow-up.

● Prepare daily priority lists and follow-up schedules.

● Maintain calendars, contact databases, meeting records, and executive documentation.

● Support special projects and assignments initiated by the MD.

Key Performance Areas

Performance will be evaluated based on:

● Time Management: Effective protection and optimization of the MD’s time.

● Execution: Timely completion and follow-up of assigned actions.

● Accuracy: High level of accuracy in documents, schedules, communications, and information.

● Responsiveness: Ability to respond quickly and appropriately to changing priorities.

● Confidentiality: Absolute discretion in handling sensitive information.

● Communication: Professional and effective communication with internal and external stakeholders.

● Organization: Ability to maintain structured records, schedules, and workflows.

● Proactivity: Ability to anticipate requirements rather than simply wait for instructions.

● Professionalism: Consistently representing the MD and MLG Cargo Limited with professionalism and discretion. 

Required Qualifications

● Bachelor’s degree in Business Administration, Management, English, Communications, or a relevant discipline.

● Fresh graduates are encouraged to apply. At least 1 year of relevant experience in an Executive Assistant, Personal Assistant, Management Assistant, Secretary, or similar executive-support role will be an advantage.

● Previous experience supporting a senior executive, MD, CEO, or business owner will be strongly preferred.

● Excellent written and spoken English and Bangla.

● Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Outlook, and Teams.

● Strong digital literacy and the ability to quickly learn new business software and systems. 

Required Competencies

Essential

● Exceptional organizational and time-management skills.

● Strong attention to detail. ● Excellent written and verbal communication skills.

● Strong follow-up and coordination abilities.

● Ability to prioritize and manage multiple tasks simultaneously.

● High level of confidentiality, integrity, and discretion.

● Strong interpersonal and relationship-management skills.

● Professional appearance and executive presence.

● Ability to remain calm and effective under pressure.

● Strong problem-solving and decision-making abilities. 

Preferred

● Experience in logistics, freight forwarding, shipping, trading, or another B2B environment.

● Familiarity with international business communication and etiquette.

● Experience working with international clients, agents, or business partners.

● Strong presentation and business-writing skills.

● Ability to conduct basic business research and prepare concise executive summaries.

Personal Attributes

The successful candidate should be:

● Proactive — anticipates what needs to be done.

● Discreet — understands that confidentiality is non-negotiable.

● Reliable — follows through on commitments.

● Commercially Aware — understands that the MD operates in a business environment.

● Adaptable — comfortable with changing priorities and fast-paced situations.

● Assertive but Diplomatic — able to coordinate with senior stakeholders respectfully and confidently.

● Detail-Oriented — notices what others may overlook.

● Solution-Oriented — brings solutions, not just problems.

● Executive-Minded — understands professionalism, urgency, business etiquette, and executive priorities.

Working Style

This position requires a high degree of trust, ownership, discretion, and flexibility. The candidate must be comfortable working in a dynamic and entrepreneurial environment where priorities may change quickly.

The successful candidate should understand the difference between:

“The Managing Director needs to know this.”

and

“The Managing Director needs me to handle this.”

The objective of this role is to enable the MD to focus on strategic, commercial, and leadership priorities while ensuring that operational details, communication, coordination, and follow-through are properly managed.

What MLG Cargo Limited Offers

● Direct exposure to the Managing Director and senior leadership.

● Exposure to international logistics, freight forwarding, and global business operations.

● Significant learning and professional development opportunities.

● A high level of responsibility, ownership, and trust. 

● Exposure to clients, overseas business partners, and strategic business initiatives.

● Opportunity to grow with a developing and ambitious logistics company. 

Additional Information

Location: Banani, Dhaka, Bangladesh

Employment Type: Full-Time

Position Level: Executive / Management Support

Vacancy: 1

Salary: BDT 25,000 per month

How to Apply

Interested candidates are requested to submit their CV outlining their relevant experience and why they believe they are suitable for the position.

Please send your application to [email protected]

Subject: Application for Executive Assistant to Managing Director