Administrative Assistant For Myro

Position: Admin Assistant

Department: Administration

Employment Type: Full-time

Salary: 13,000–15,000Tk (Depending on experience and skills)

Location: Shyamoli, Dhaka

Job Summary

The Admin Assistant will be responsible for ensuring the smooth execution of the office’s day-to-day administrative activities, maintaining necessary documentation and records, coordinating office supplies and facilities, and providing administrative support to management and other departments.

Key Responsibilities

1. Administrative Management

• Coordinate daily office administrative activities.
• Properly maintain office documents, files, and records.
• Receive and distribute incoming and outgoing documents and letters.
• Follow up on administrative requirements of different departments.
• Coordinate meetings, appointments, and other office activities as required.
• Support the maintenance of office discipline and basic administrative procedures.
• Complete various administrative tasks as assigned by management.

2. Office Supplies & Asset Management

• Monitor stock levels of office stationery and necessary supplies.
• Coordinate requisitions and purchases of stationery and office items.
• Maintain basic records of office equipment, furniture, and other assets.
• Regularly check the usage and availability of office supplies.
• Coordinate with vendors/suppliers when required.
• Follow up with the relevant person or vendor regarding any office facility-related issues.

3. Documentation & Record Keeping

• Properly file and organize employee and office-related documents.
• Maintain physical and digital records of important documents.
• Support the maintenance of attendance, leave, office expenses, and other administrative records.
• Prepare required reports, letters, notices, and documents.
• Accurately complete data entry and document updating tasks.
• Handle confidential documents and information appropriately.

4. Employee & Department Support

• Handle employees’ basic administrative requirements.
• Provide necessary administrative support during new employee onboarding.
• Collect and maintain employee attendance, leave, and other required information.
• Support administrative communication and coordination between different departments.
• Follow up on various office tasks according to management instructions.
• Escalate employee-related administrative issues to the Senior Management/Management when necessary.

5. Reporting & Coordination

• Prepare necessary reports on daily administrative activities.
• Maintain office expense and purchase-related documents.
• Maintain usage records/reports for stationery and office supplies.
• Regularly follow up on pending administrative tasks.
• Coordinate vendor/service provider activities and payment-related documents.
• Report administrative issues and recurring problems to management.

Required Skills

• Good communication skills.
• Basic knowledge of MS Word, MS Excel/Google Sheets, and email.
• Strong organizational and time management skills.
• Good documentation and record-keeping skills.
• Basic computer and data entry skills.
• Strong problem-solving and coordination abilities.
• Ability to work responsibly under pressure.
• Punctual, organized, responsible, and detail-oriented.
• Ability to handle confidential information appropriately.

Key Performance Indicators (KPIs)

• Administrative task completion rate
• Documentation and record accuracy
• Office supplies availability
• Data entry accuracy
• Administrative response time
• Pending task follow-up rate
• Office coordination efficiency
• Report accuracy and timely submission
• Employee administrative support efficiency

Preferred Candidate

• Candidates with experience in Administration, Office Management, or Operations will be preferred.
• Freshers with good communication, computer, and organizational skills may also apply.
• Good knowledge of MS Office/Google Workspace will be an advantage.
• Relevant administrative experience will be preferred.

Reporting To

Admin Manager / Operations Manager / Management