Administrative Assistant (Finance & Procurement)

Company Name: Qatar Charity

Location: Cox`s Bazar (Teknaf)

Job Type: Full-Time

Workplace Type: Full-time

Job ID: IJOB202667069

CLASSIFIATION GRID: Grade 4

DEPARTMENT: Humanitarian operation department

WORK BASE: Qatar Charity Bangladesh Office

WORK AREA: Cox’s Bazar & Teknaf, Bangladesh

Reporting To: Hierarchical: Admin And Procurement Coordinator (Shamim Ahmed)

Hierarchical: Finance Manger (Fuad AlKhasheb)

Functional: Project Officer – Relief Coordination (Anas Abulaban)

JOB SUMMARY: The Administrative Assistant (Finance and Procurement) is responsible for supporting the financial, procurement, and administrative functions of relief projects in Bangladesh. The role includes assisting in financial processes such as payment follow-up, budget tracking, and documentation, in addition to managing procurement activities, coordinating logistics, and maintaining proper records. The position also supports overall office operations, staff coordination, and ensures smooth day-to-day administrative processes. The role ensures compliance with organizational financial and administrative procedures, maintaining accurate, transparent, and accountable systems in a humanitarian setting.

General Responsibilities

• Objective 1: Manage office administration and daily operations.
• Oversee day-to-day administrative functions of the office.
• Ensure office facilities, utilities, and supplies are properly managed.
• Maintain an organized and functional working environment.
• Support staff with administrative needs and coordination.
• Objective 2: Handle documentation and record management.
• Maintain proper filing systems (physical and electronic).
• Manage official documents, correspondence, and records.
• Ensure accurate archiving and easy retrieval of documents.
• Support preparation and formatting of official reports and letters.
• Objective 3: Support logistics, procurement, and financial processes
• Coordinate with logistics team for procurement and supply requests.
• Track delivery of goods and services.
• Maintain records of assets and inventory in coordination with relevant teams.
• Support vendor communication and administrative follow-up.
• Assist in preparing and processing payment requests and follow up with the finance unit.
• Maintain proper financial documentation for procurement and operational expenses.
• Support tracking of project expenditures against approved budgets.
• Objective 4: Support staff coordination and communication.
• Facilitate communication between departments and field teams.
• Schedule meetings, prepare minutes of meetings, and follow up on action points.
• Assist in coordinating staff attendance and administrative tracking.
• Support planning and organization of field visits.
• Objective 5: Ensure compliance with administrative and financial procedures
  
  

Requirements

• Experience: At least 2 years
• Education:
• Skills: humanitarian assistance, assistant duties, administrative assistance
  
  

Last Date of Application: 21 October 2026