Admin Officer

Company Description Innovate Engineering & Development is a leading architectural and engineering consulting firm with over 17 years of industry experience. The organization focuses on delivering personalized services tailored to each client’s specific project requirements. Teams collaborate closely with clients, providing responsive support and thoughtful solutions throughout every phase of a project. The company is committed to high-quality work, continuous improvement, and long-term client relationships. Professionals joining Innovate Engineering & Development can expect a work environment that values expertise, integrity, and client satisfaction.

Role Description The Admin Officer is a full-time, on-site role based in Dhaka, Bangladesh. This role is responsible for managing daily administrative operations, including maintaining office records, handling correspondence, and organizing files and documentation. The Admin Officer coordinates meetings and appointments, supports office logistics, and oversees supplies and equipment to ensure smooth office functioning. The role includes assisting with basic accounting and record-keeping, preparing reports, and supporting management with administrative tasks and internal communication. The Admin Officer also liaises with internal teams and external stakeholders to ensure timely completion of administrative processes and compliance with company policies.

Job Description

Position: Admin Officer

Company: Innovate Engineering & Development

Department: HR & Administration

Employment Type: Full-time

Job Summary

We are looking for a responsible, organized, and proactive Admin officer to manage the company’s day-to-day administrative activities and provide necessary HR support. The person will be responsible for ensuring smooth office operations, coordinating with employees and external parties, maintaining office facilities and supplies, and providing administrative support to management.

Key Responsibilities

* Manage the day-to-day operations of the office and ensure everything runs smoothly.

* Ensure the office is clean, organized, and properly maintained.

* Monitor office supplies, stationery, pantry items, and other office requirements.

* Maintain stock and inventory records for office supplies and equipment.

* Coordinate the procurement of stationery, office supplies, furniture, equipment, and other administrative items.

* Coordinate with vendors, suppliers, maintenance teams, cleaning services, security, internet providers, and other service providers.

* Follow up on office maintenance, repair, electrical, plumbing, AC, internet, and other facility-related issues.

* Maintain records of office assets and equipment.

* Ensure proper allocation and maintenance of office equipment and assets.

* Manage office keys, access cards, and other administrative requirements.

* Coordinate courier, dispatch, and receiving of official documents and packages.

* Handle incoming calls, visitors, and general office inquiries professionally.

* Coordinate meetings, appointments, and internal office arrangements.

* Arrange transportation, accommodation, and other logistics for employees or management when required.

* Assist in organizing company meetings, events, celebrations, and employee engagement activities.

* Maintain proper filing and documentation of administrative records.

* Monitor recurring office requirements and ensure timely arrangements.

* Coordinate with building management regarding office-related matters.

* Provide administrative support to management as required.

* Perform any other duties or tasks assigned by management from time to time.

Key Requirements

* Bachelor’s degree in Business Administration, Management, HR, or a relevant field.

* 1–3 years of experience in Administration, HR, or a similar role.

* Freshers are also encouraged to apply.

* Good communication and interpersonal skills.

* Strong organizational and coordination skills.

* Proficiency in MS Office, particularly Word and Excel.

* Ability to multitask and manage day-to-day administrative responsibilities efficiently.

* Proactive, responsible, detail-oriented, and willing to learn.

* Ability to maintain confidentiality and handle workplace matters professionally.